Business parties are great for breaking the everyday work routine and monotony. All your colleagues and partners will appreciate your invitation. Also, you will show that you care about them outside of the workplace too. Benefits are multiple, but you need to take care of many different things to make it great. You want everyone to be impressed and to remember the party for a long time. To throw an amazing and fun business party, you will have to take care of the following steps.
Determine your party budget
The first decision you have to make is to determine your business party budget. You have to know how much money you want to spend on the supplies, gifts, and other entertainment. Make a list of all necessary items and prioritize them. If you find out that you have to cut something out because you don't have enough money, you can simply eliminate a few less important things from the bottom of your list. The point is to be careful. Determine your budget, stick to it, and don't spend more money than you decided in the first place.
Choose a date and venue
You want people to be completely free on the day (or night) of the party. Therefore, it is best to choose one of the weekend days. Saturday is probably the right option. When it comes to the venue, before you choose the place, decide whether you want to make a party only for your closest colleagues or you want to make it big. If you're going to invite only a few people, a home party is a great option since you don't have to bother with finding the venue. On the other hand, if you plan to invite a larger group of colleagues and associates, then you should find the right place as soon as possible, and book it on time. Options are multiple – community center, banquet hall, restaurant, etc.
Make the list of invitees
As we mentioned, the guest list is in correlation with your venue and the budget. Decide do you want to invite only a small group of people significant to you, or you plan to invite more people – business partners, their friends, etc. In both situations, you should prioritize your list. Determine who are your most valuable invitees and start sending invitations in that order. Also, make sure that you inform everyone on time, so they can prepare and schedule your party in their calendar. You can go for a good old paper invitations, phone messages, or make a group on some of the social media channels.
Think about all the necessary supplies
The next step should be thinking about all the required supplies for your business party – food, drinks, decorations, etc. When it comes to food, keep in mind the special dietary needs of your guests. You should have a wide range of vegetarian food. You can even ask people to choose their own menu for a party. You will also need a lot of alcohol and non-alcohol options. Secure some of the best whiskeys such as Japanese Nikka Whiskey and use it for cocktails as well. Decorations, on the other hand, are crucial elements of a great atmosphere. Options are endless. Choose one which best suits the type of your business party.
Don't forget about the gifts
The main idea of a business party is to surprise your colleagues and clients and make them feel great. Your party should have a theme (which is totally up to you), and try to choose gifts which suit the topic of your business party. It could be drinks, t-shirts, or some location-based gifts. The point is to show appreciation to your partners and employees for their loyalty and hard work. You want them to know that you care about them and your business relationship. A surprise element is also essential because you will, most likely, make them smile and hug you. The gift itself is not as important as your gratitude and appreciation of their effort and work.
Business parties should happen once in a few months regularly. Organizing it entirely on your own is not that easy. However, if you have enough patience and will, you will end up having a great and memorable business party.