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© 2016 Small Business California

Tracey Clayton
Apr 15

Business Data Security: Keeping Your Data Safe

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We have come such a long way when it comes to our global digital and tech revolution. Almost every aspect of our lives now has a digital facet to it, and the more capabilities we discover and invent, the more we rely on technology to replace some of those routine procedures we conduct every day. We use digital schedules, cloud storage, virtual reality, contactless payment options, digital wallets, cryptocurrencies, you name it- we’re already trying to find yet another way to implement it.

However, with all that fast progress comes equally speedy risk of more intrusions of our private data. Security breaches have become as refined as the tech we use to avoid them, and more people are trying their hand at shady moves in the digital world as we speak. So, when you’re an aspiring business, how do you approach this sensitive and ever-changing subject? By continuously implementing upgraded, novel solutions that meet the needs of your market. Let’s go over a few tips on what to do to protect your data.

Define your access policy

Most business owners think of a security threat as something exclusively external. We imagine a hacker sitting in their room in a remote part of the globe trying to find a weak link online, and they stumble upon your poorly protected website or servers and do what they do best: collect sensitive information on your employees, customers, or partners. However, and this is where most business owners genuinely avoid considering this option, a threat can come from within your own walls.

It can be a disgruntled and very skilled employee, or on the other hand, someone who truly has no idea what they are doing and accidentally breaches your security protocol. That is why you need to make sure that everyone has the right clearance for your data. If that means some employees shouldn’t have access to all of your information, then so be it, as long as it keeps your data safe and secure from any threats, internal ones included.

Implement cutting-edge hardware

Considering the incredible pace at which the digital world develops, it’s not so strange to imagine that malicious tech such as ransomware cannot be tackled by traditional internet safety protocols and standard network security systems that most businesses operate with on a daily basis. In fact, with artificial intelligence (or AI for short) becoming an increasingly relevant part of the equation, protective systems businesses use need to match or exceed the capabilities of those threats.

In response to these modern times, businesses now need to use AI-enabled firewall hardware that is designed to provide an all-encompassing data security solution to enterprise-level organizations. In addition to state-of-the-art security features, the purpose of such hardware solutions is to provide seamless organization of your entire system, ease of management, and a truly low-maintenance security structure.

Upgrade and renew software

 

 

In addition to your hardware equipment, all of your computer and other digital tools you use need to have their own protective “shields” in the form of the latest software. After all, your software and hardware firewalls should work in unison to provide a double layer of protection, and in case a single of them fails, the other needs to be capable to take over the burden and keep your data safe until you can fix the issue.

How you operate every day, how you use your internet connection, and how you use the data will also have a major impact on how well you can protect your most sensitive information from malware and hackers. Make sure that your internet connection is secure, and use encryption to be certain that the information you send and receive cannot be accessed by an unauthorized party. Your computers’ operating systems can also pose a threat unless they are regularly updated and patched when necessary, so do take care your tech team is always looking for new ways to keep your computers up to date.

Set up regular employee training

Much like we’ve already established that your employees can pose a threat, they can also be your most vital asset in keeping your data safe at all times. When your team is well-trained and well-versed in the tech you use on a daily basis, they pose a much lower risk for your business in that they know how to handle sensitive data, use the safest way to communicate and exchange information, and how to avoid missteps.

As you establish the level of access for each individual employee you have under your wing, you should also introduce training protocols for every newcomer to complete in order to understand how to manage your company data properly. That way, they will learn when and how to use your clients’ information, where and how to store backups of your vital data, and the best ways to deal with a possible security issue.

The business world has become so much more than password-protected. We need to think of what the future holds for companies and how to make sure that every single brand out there can protect their data from harm. These are some of those key steps you should consider, so that you’ll have a strong security foundation for years to come.

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